*Summary:*
Under general direction of the City Manager, is responsible for the records of the City of Nome.
Acts as a taxing official; administers city elections.
Provides administrative support for the maintenance of municipal legislative and administrative records; acts as Chief Clerical officer to the Council to facilitate and accomplish the legislative process; maintains a comprehensive record system.
Under the direction of the City Manager may act as the City Treasurer.
*Essential Duties and Responsibilities:*
The essential functions of the job are not limited to those listed in the job description.
The City retains the discretion to add to or change the duties of the position at any time.
• Responsible for preparing and assembling meeting agendas including resolutions and ordinances; records minutes from all council meetings; publishes legal notices, posts notices as required and provides information on actions taken by the Council; assures that public records are available for public inspection as required by law.
• Attends all regular and special Council meetings and keeps the journal of the city; acts as parliamentary advisor to the City Council.
• Maintains membership rosters for boards, com1mss10ns, committees and advisory groups appointed by the Council.
Provides notices when terms are expiring, and prepares public invitations for applicants.
• Sign warrants and checks; responsible for receipting of funds which are paid at the counter or via mail; administers city sales tax program, in conjunction with Finance Department, including reporting, collection and enforcement.
• Prepares bid specifications, advertising, opens bids, collects monies, and issues deeds for land sales conducted by the city.
• Administers all municipal elections; prepares ballots; determines candidate eligibility; ensures adherence to deadlines and legal procedure s; oversees and supervises all Election Day activities.
• Administers and issues a wide variety of licenses and permits.
• Manages and maintains municipal records; serves as designated official keeper of all permanent city records.
• With assistance of the City Assessor, administers tax assessment, exemption, collection rolls, and records; sets agenda, notifies all parties, prepares minutes, and certification for the Board of Equalization; works with attorney on foreclosure of property; responsible for collection and enforcement of property taxes.
• Performs other related duties required by law, or as assigned by the City Council or the City Manager
*Supervisory Responsibilities:*
Directly supervises 1 to 3 employees in the City Clerk's Office.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, recommending hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
*Public Relations:*
Public relations shall be an integral part of the employee's job.
Employees shall be courteous, helpful and conduct themselves in a manner which is appropriate for an employee in public service.
Job Type: Full-time
Pay: $80,000.
00 - $105,000.
00 per year
Benefits:
* 401(k)
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Professional development assistance
* Relocation assistance
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* Customer service: 3 years (Preferred)
Work Location: In person
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