Admin Assistant/Clerk

Job Details Description JOB SUMMARY Under the direction of the Camp Manager, this position is responsible for performing a variety of administrative and clerical duties at the assigned job site.
Duties may include, but are not limited to front desk coverage, billeting, and managing the commissary.
The general responsibilities of the position include those listed below, but DUS may identify other responsibilities of the position.
These responsibilities may differ among accounts, depending on business necessities and client requirements.
REQUIRED QUALIFICATIONS High school diploma or GED Two years progressive office/clerical experience Proficient in Microsoft Office Excellent verbal and written communication skills Strong customer service skills Maintain highly professional and respectful relationships with residents, co-workers, vendor representatives, supervisors, internal customers, and client representatives.
Ability to maintain a positive and courteous attitude at all times.
As a condition of employment, must be able to successfully pass the company’s pre-employment process including a criminal background check, driving record, drug test, and a post-offer physical.
PREFERRED QUALIFICATIONS Prior experience working in a remote location such as the North Slope of Alaska Previous billeting experience Previous sales experience including accounting and cash handling ESSENTIAL FUNCTIONS Provide administrative and clerical support at the assigned job site.
Duties may include: overseeing the front desk area and greeting guests (if applicable), billeting, answering phones and emails, running the Commissary, data entry, filing, and other.
Display excellent customer service skills at all times.
Must be courteous to all customers, both internally & externally).
Answer resident/visitor, employee, and DUS administration questions.
Ensure Commissary is neat and clean at all times.
Place weekly commissary orders.
Operate commissary daily during set hours.
Prepare commissary cash count (if applicable) and monthly orders.
Conduct commissary inventory on a monthly basis.
Maintain administrative and personnel files.
Prepare daily reports for client.
Day to day billeting functions including daily, weekly, and monthly resident reports for housekeepers.
Develop forms and presentation documents as needed.
May be responsible for travel planning, such as making charter reservations for jobsite as directed by supervisor.
Proofread and edit reports and documents.
Prepare weekly invoice/billing package for jobsite.
Represent the company in a positive, courteous and professional manner Expected to meet regular attendance goals of the company, relate well with other employees and managers, and perform according to company expectations.
Ability to work in a constant state of alertness in a safe manner Willingness to perform other duties as required.
Willingness to work at various locations as required.
JOB SPECIFIC COMPETENCIES Administrative Skills: Performs a variety of office, clerical and professional administrative duties, some of which may be confidential Attention to Detail: Ensures work is complete, accurate and timely.
Communication Skills: Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, and builds a productive/positive workplace.
CORE COMPETENCIES Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations Corporate Values: Understands, embraces, and integrates DUS corporate values into everyday duties and responsibilities Safety and Security: Promotes a safe work environment for co-workers and customers Customer Service: Identifies and responds to current and future client needs by providing excellent service to internal and external customers Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization BENEFITS Full-time regular employees have the opportunity to enroll in health insurance, life insurance, 401k Retirement Plan and short term disability insurance.
Full-time regular employees are provided access to our employee assistance program.
WORKING ENVIRONMENT The employee will be required to live and work in a remote and confined workspace for extended periods of time and exposure to work assignments consisting of 12-hour days and able to work day or night shifts as required.
The majority of the work is performed in a remote setting with a wide variety of people in differing functions, personalities and abilities.
There may be a lack of immediate access to critical medical services as well as urban community services.
PHYSICAL DEMANDS The employee’s work requires routine walking, sitting, standing, bending and carrying items.
Candidate will be required to successfully complete a post-offer pre-hire physical and Functional Capacity Exam (if applicable).
REASONABLE ACCOMMODATION It is Denali Universal Services’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
EQUAL OPPORTUNITY EMPLOYER Denali Universal Services is an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c)